Sleep medicine is a device-heavy specialty with long-term patient follow-up. Home sleep testing units go out and come back, CPAP equipment is fulfilled through DME suppliers, and adherence data flows from manufacturer cloud platforms for months after the initial prescription. Each of those movements involves PHI. PHIGuard is the compliance operations layer around that logistics and follow-up chain.
Compliance pressure points in sleep medicine
HST device logistics. Home sleep test units move between patients, which makes device tracking, data download, and sanitization each a documented event. Lost or unreturned devices are both a clinical and a security concern.
CPAP DME vendor coordination. DME suppliers that receive patient-specific orders with identifying information are business associates under 45 CFR 160.103 and need a BAA.
Device manufacturer cloud data. CPAP adherence, AHI trends, and leak data from manufacturer platforms are PHI when linked to a named patient. The cloud platform vendor is a business associate.
Chronic-compliance follow-up. CPAP adherence monitoring under payer rules requires recurring outreach and documentation, often across 90-day windows and beyond.
Small-team operations. Sleep practices often run with 4–15 staff. Role-based access and documented access reviews under §164.308(a)(4) apply regardless of team size.
What PHIGuard provides
- HST device tracking with dispatch, return, data download, and sanitization events in the audit trail
- DME and device manufacturer vendor registry with BAA status per vendor
- CPAP adherence follow-up templates for 30, 60, and 90-day outreach
- Referral tracking for PCP and pulmonology coordination
- Workforce training tracking under §164.530(b)
- Incident log with guided Breach Notification Rule risk assessment
- BAA included at $99, $249, and $499 per-clinic tiers
Why flat per-clinic pricing fits sleep medicine
Sleep practices run lean headcount but heavy patient panels. Per-seat compliance tools do not match that shape, because your tooling cost should track your compliance program, not the number of MAs and schedulers you have. PHIGuard stays flat per clinic so your sleep-lab growth is not taxed by compliance software fees.
See pricing for plan details and the HIPAA compliance checklist for small clinics for an operational baseline. For another device-coordinated specialty, see the cardiology practice page on pacemaker and loop-recorder workflows.
Getting started
A practice administrator or sleep-lab manager can set PHIGuard up without an IT project. Load staff, register your DME suppliers and device manufacturer platforms, sign the BAA at checkout, and move your HST, CPAP, and adherence work into one tracked system.