PHIGuard for Practice Owners

You own the clinic, so you own the risk. If a regulator finds a problem, the fine lands on the business. If patient data leaks, the cost and the trust loss are yours. HIPAA is not paperwork to you. It is exposure.

PHI means Protected Health Information, the patient data HIPAA protects. A BAA is a Business Associate Agreement, the contract a vendor signs before they can touch that data. An audit trail is a saved record of who did what and when.

PHIGuard lowers that risk at a price you can plan for.

The risk an owner carries

Small clinics get audited too. A patient complaint, a lost laptop, or a vendor breach can bring the Office for Civil Rights to your door. When they come, they ask for proof that you ran a real program.

Most clinics cannot show it. The work was done, but the record is scattered or missing. That gap is what turns a small problem into a big fine.

What PHIGuard gives you

PHIGuard runs the compliance program and keeps the proof.

Risk analysis, staff training, policies, access checks, vendor BAAs, and incident response all live as tracked work. Each task has an owner and a due date. When it is done, the date is saved.

Every action is written to an audit trail you cannot edit. If a regulator asks, you show the history instead of scrambling. That record is your protection.

Why flat pricing protects your margin

Per-seat tools punish growth. Every hire raises the bill. For an owner watching margin, that is a tax on hiring.

PHIGuard charges one flat price per clinic. Plans start at $149 per month for Essentials, billed monthly. Annual billing lowers the effective rate. Add the whole team without watching the cost climb. A BAA is included on every plan, because PHIGuard handles PHI for your clinic.

One tool runs the whole program. You do not stitch together five apps and pay for each.

A simple way to think about it

A HIPAA fine can run into the tens of thousands or more. A breach can cost far beyond that. PHIGuard costs a flat monthly rate and gives you a record that lowers the odds of both.

That is the trade. A known, small cost against a large, unknown one.

Getting started

Set it up once and let your team run it. Check the pricing page to find the plan that fits your clinic and your budget.

PHIGuard commercial baseline

PHIGuard uses flat per-clinic pricing rather than per-user fees. A Business Associate Agreement is included on every public plan. The primary trial path is a 30-day free trial with no credit card required. See current PHIGuard pricing for plan names, monthly list prices, annual totals, and current launch details.

Editorial details

Written by: Angel Campa

Reviewed by: PHIGuard Compliance Research

Updated: May 14, 2026

Sources

HIPAA Enforcement | HHS
Summary of the HIPAA Security Rule | HHS

Pricing and plan fit

Every plan includes a signed Business Associate Agreement. Annual billing is the default. See full pricing details and monthly options.

Essentials $65/mo equivalent with LAUNCH50, paid upfront annually Start with a HIPAA operations hub for a small clinic without per-seat overhead.
Clinic Starter $175/mo equivalent with LAUNCH50, paid upfront annually Add structure for a growing practice that needs more connected HIPAA operations without jumping to Group controls.
Group $350/mo equivalent with LAUNCH50, paid upfront annually Run a broader HIPAA operations hub across larger or multi-location organizations with advanced evidence and reporting controls.
Compliance Ops $700/mo equivalent with LAUNCH50, paid upfront annually Add the highest-touch compliance operations layer for organizations that need deeper governance support.

Free clinic resource

Small Clinic HIPAA Compliance Budget Planner

Download a line-item budget template with 5, 10, and 25-staff scenarios to plan your annual compliance spend.

FAQ

Questions practice owners ask about PHIGuard

Why does a practice owner need a HIPAA tool?

A practice owner carries the legal and financial risk for the clinic. A fine or a breach can hurt the business. PHIGuard runs the compliance program and saves a record, so you have proof and lower risk if a regulator asks.

How much does PHIGuard cost?

PHIGuard charges one flat price per clinic, not per user. Plans start at $149 per month for Essentials, billed monthly. Annual billing lowers the effective rate. Check the pricing page for the plan that fits your clinic.

Does PHIGuard replace a compliance consultant?

PHIGuard runs the day-to-day program and holds the proof. Some owners still use a consultant for review. The difference is that the work and the record now live in one place you control.