PHIGuard for HIPAA Compliance Officers

You own the program. The risk analysis, the policies, the training, the vendor BAAs, and the incident that has to be handled right. You also own the proof. If the regulator asks, you are the one who has to show the work.

PHI means Protected Health Information, the patient data HIPAA protects. A BAA is a Business Associate Agreement, the contract a vendor signs before they can touch that data. An audit trail is a saved record of who did what and when.

PHIGuard gives you one place to run it all.

The job of a compliance officer

A compliance officer at a small clinic wears every hat. You write the policy. You run the risk analysis. You chase the vendor for a signed BAA. You log the incident and track the fix.

The hard part is proof. Doing the work is not enough. You have to show it was done, and show when. Spreadsheets and email do not hold up well when someone asks for a clean record.

What PHIGuard gives you

PHIGuard is built so one person can run the program and keep the evidence.

The risk analysis, policy reviews, staff training, access checks, vendor BAAs, and incident response all live as tracked work. Each task has an owner and a due date. When it is done, the date is saved.

Every action is written to an immutable audit trail. The audit record is append-only, so it cannot be edited or deleted. That record is designed to support your audit-control duties under §164.312(b). You do not keep a second log. The product keeps it.

Proof that holds up

Most clinics fail an audit not because they did nothing, but because they cannot show what they did.

PHIGuard fixes that. Every completed task carries a date and an owner. The history cannot be changed after the fact. When the Office for Civil Rights asks for records, you show the trail instead of rebuilding the story from memory.

Why flat pricing matters

Per-seat tools punish you for adding staff to the program. That works against you. The more people who use the tool, the safer your clinic is.

PHIGuard charges one flat price per clinic. Put the whole team on it without watching the cost climb. A BAA is included on every plan, because PHIGuard handles PHI for your clinic.

Getting started

Set up the program once and let it run. Add your tasks, assign owners, and set the cadence. Check the pricing page to find the plan that fits your clinic.

PHIGuard commercial baseline

PHIGuard uses flat per-clinic pricing rather than per-user fees. A Business Associate Agreement is included on every public plan. The primary trial path is a 30-day free trial with no credit card required. See current PHIGuard pricing for plan names, monthly list prices, annual totals, and current launch details.

Editorial details

Written by: Angel Campa

Reviewed by: PHIGuard Compliance Research

Updated: May 14, 2026

Sources

Summary of the HIPAA Security Rule | HHS
Guidance on Risk Analysis | HHS

Pricing and plan fit

Every plan includes a signed Business Associate Agreement. Annual billing is the default. See full pricing details and monthly options.

Essentials $65/mo equivalent with LAUNCH50, paid upfront annually Start with a HIPAA operations hub for a small clinic without per-seat overhead.
Clinic Starter $175/mo equivalent with LAUNCH50, paid upfront annually Add structure for a growing practice that needs more connected HIPAA operations without jumping to Group controls.
Group $350/mo equivalent with LAUNCH50, paid upfront annually Run a broader HIPAA operations hub across larger or multi-location organizations with advanced evidence and reporting controls.
Compliance Ops $700/mo equivalent with LAUNCH50, paid upfront annually Add the highest-touch compliance operations layer for organizations that need deeper governance support.

Free clinic resource

HIPAA Annual Compliance Program Audit

Download a 10-section scored annual audit covering the full HIPAA program, including governance, risk analysis, training, BAAs, incidents, access controls, physical and technical safeguards, policies, and contingency planning.

FAQ

Questions hipaa compliance officers ask about PHIGuard

What does a HIPAA compliance officer do?

A HIPAA compliance officer runs the compliance program for the clinic. That means the risk analysis, the policies, staff training, vendor BAAs, and incident response. PHIGuard holds all of it as tracked work with a full history.

How does PHIGuard support a risk analysis?

PHIGuard holds the risk analysis as recurring work with owners and due dates. You log each finding and the fix. The audit trail saves the dates, so you can show the analysis was done and acted on.

Will the audit trail hold up in an OCR review?

The audit record is append-only. It cannot be edited or deleted. That gives you a clean history of who did what and when. It is what you show during an Office for Civil Rights review.