HIPAA Remote Work & BYOD Policy Template

A policy template covering remote work eligibility, approved devices, required configuration, acceptable use, lost device reporting, and termination of remote access for HIPAA covered entities.

Short answer

An adoption-ready remote work and BYOD policy template aligned to 45 CFR § 164.310(c) and § 164.312, with acknowledgment language ready for your handbook.

What is inside

  • Eligible roles and supervisor approval — who may work remotely and under what conditions
  • Approved devices — clinic-issued versus BYOD with specific configuration requirements
  • Required controls — full-disk encryption, MFA, auto-lock, and supported operating systems
  • Acceptable use — no public Wi-Fi without VPN, no PHI in personal cloud accounts or email
  • Lost or stolen device reporting — same-day reporting and remote-wipe procedures
  • Termination of remote access — same-day revocation tied to your offboarding checklist

We publish the same practical templates and decision tools that clinics use to structure recurring HIPAA work. No enterprise gate. No resource-library gimmicks. Just practical material delivered quickly.

Editorial details

Written by: Angel Campa

Reviewed by: PHIGuard Compliance Research

Updated: April 28, 2026

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Sources